Administration and Finance

Directorate of administration and finance unit at Bushenge PH is responsible for planning, Directing, Coordinating and Supervising financial and administrative activities of hospital by Monitoring expenses and suggesting cost-effective solutions, Creating annual budgets, Reviewing monthly and annual Financial reports.

Directorate of Administration and Finance

Directorate of administration and finance unit at Bushenge PH is responsible for planning, Directing, Coordinating and Supervising financial and administrative activities of hospital by Monitoring expenses and suggesting cost-effective solutions, Creating annual budgets, Reviewing monthly and annual Financial reports.

References: Primer Minister’s instruction official Gazette no 001/03 Special of 01/09/2020.

Services under DAF

Directorate of administration and finance unit is made up of (28) staffs within the following offices:

  1. Director office
  2. Human Resource Management Office
  3. Accountancy Offices
  4. Cash correction points
  5. Recovery Office
  6. Customer Care Office
  7. Archive
  8. Logistics Office
  9. ICT Office
  10. Driver

The responsibilities

  • Contribute to development of finance staff skills in the areas of financial management and budgeting
  •  Consolidate and review the overall annual budget and outturn submissions and related reporting to the ministry.
  •  Ensure financial reports are reported to MINICOFIN on timely basis.
  • Provide accounting analysis sufficient for budget management to make informed decisions with an emphasis on forward –looking budget analysis and risk manage
  • Plan the cash flow sufficiently to ensure adequate cover for all commitments whilst minimizing the potential loss to the institution
  • Ensure the completeness, accuracy and timeliness of all financial reports for both internal and external purposes.
  • Lead assistance given to internal and external auditors as required.
  • Keep the head of Division up- to date on issues related to budget setting, budget monitoring and overall financial planning.
  • Ensure that committed grants income is received from donors
  • Perform any other duties as assigned by immediate line Manager.
  • Contribute to the hospital environmental hygiene
  • Submit monthly, quarterly and annually report to the supervisor
  • Continuously improve systems & procedures to enhance internal controls to satisfy audit requirements.
  • Update regularly the list of Bushenge Provincial  Hospital staff and manage their administrative documents through HR office.
  • Ensure system administration, Network administration and maintenance of ICT equipment are well done through IT department.

Reporting:

The Director of Administration and Finance reports to the Director General of Hospital.